PMBOK 4.6.3.6 “Project Management Plan”

Description

The Project Management Plan template is a crucial component of the PMBOK.Kit set of documents, which draws its foundation from the artifacts described in the Guide to the Project Management Body of Knowledge and The Standard for Project Management (PMBOK^® Guide, 7^th edition).

The Project Management Plan (PMP) is the document that describes how the project will be executed, monitored and controlled, and closed. It integrates and consolidates all of the subsidiary management plans and baselines, and other information necessary to manage the project. The needs of the project determine strategies to be used for managing the different project aspects such as scope, schedule, cost, quality, human resources, communications, risks, and procurements.

Content

This Project Management Plan template, identified as PMBOK 4.6.3.6, is neatly organized into several sections to ensure comprehensive and systematic project planning. The sections encompass:

• General Provisions
• Normative References
• Terms, Notations, Abbreviations
• Introduction
• Subsidiary Management Plans
  • Scope Management Plan
  • Requirements Management Plan
  • Schedule Management Plan
  • Cost Management Plan
  • Quality Management Plan
  • Resource Management Plan
  • Communications Management Plan
  • Risk Management Plan
  • Procurement Management Plan
  • Stakeholder Engagement Plan
• Baselines
  • Scope Baseline
  • Schedule Baseline
  • Cost Baseline
• Additional Components
  • Change Control Plan
  • Configuration Management Plan
  • Performance Measurement Baseline
  • Project Life Cycle
  • Development Approach
  • Management Reviews
• Project Closure
• Appendixes

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Benefits of a Project Management Plan

• Guided Execution: The PMP provides a comprehensive strategy that outlines how to carry out, supervise, and control the project, ensuring the project team has a clear roadmap to follow.
• Process Standardization: The PMP standardizes all processes across different aspects of project management, promoting consistency and making it easier for project team members to understand their roles and responsibilities.
• Risk Preparedness: With a detailed Risk Management Plan, teams can proactively identify and strategize to mitigate potential issues that might derail the project.
• Control Over Change: The PMP includes a Change Control Plan that ensures any proposed changes are thoroughly evaluated, approved, and managed, maintaining the project’s integrity.
• Project Evolution: The PMP is a dynamic document that evolves over time. This allows teams to adjust the project strategies as the environment changes, keeping the project on track.
• Project Closure Clarity: With a defined project closure section, the PMP ensures a clear and organized wind-down of the project once the objectives are met.

How to Use the Project Management Plan Template

1. Fill out the ‘General Provisions’ section with essential project information, such as the project’s purpose and expected outcomes.
2. Identify the applicable standards or policies under ‘Normative References.’
3. Define any project-specific ‘Terms, Notations, Abbreviations’ to ensure clear communication across the team.
4. Provide an overview of the project in the ‘Introduction.’
5. Develop detailed plans for each project aspect under ‘Subsidiary Management Plans,’ outlining how you’ll manage scope, schedule, cost, quality, resources, communications, risks, procurements, and stakeholder engagement.
6. Establish the project’s ‘Baselines’ for scope, schedule, and cost to measure performance against.
7. Define how changes will be managed in the ‘Change Control Plan,’ how configurations will be maintained in the ‘Configuration Management Plan,’ and establish the ‘Performance Measurement Baseline.’ Additionally, describe the project’s lifecycle, development approach, and management reviews.
8. Outline the project closure procedure to ensure an organized wind-down of the project.
9. Use ‘Appendixes’ to add any additional information, references, or resources related to the project.

Remember, our PMP template is meant to be a guide. Feel free to modify and customize it as per your project’s unique requirements.

Remember to regularly review and update your PMP as your project evolves to keep it relevant and useful. Any changes should be made through the formal ‘Perform Integrated Change Control’ process outlined in the ‘Change Control Plan‘ section once the PMP is baselined.